| Supplier or system | Data held | Purpose | Access controls | Export or deletion route |
|---|---|---|---|---|
| Booking tool | Client and appointment details | Bookings and reminders | ||
| Payment provider | Payment records | Payments and refunds | ||
| Forms tool | client addresses, access instructions, keys, alarm codes, property notes, before and after photos, recurring visit records, invoices, and messages | Client forms and records | ||
| Cloud storage | Documents, photos, attachments | Record storage | ||
| Marketing tool | Contact details and consent status | Optional marketing |