Cleaning business expenses checklist

Use this printable checklist each week to keep cleaning costs tied to receipts, jobs, invoices, mileage, and payments.

Core categories

Cleaning products and consumables
Cloths, gloves, PPE, bags, and small supplies
Tools, equipment, repairs, and parts
Mileage, parking, tolls, and travel
Phone, software, booking tools, and payment fees
Insurance, training, advertising, and website costs

Receipt details

Date, supplier, amount, and payment method
Expense category and business purpose
Client, job, route, or overhead context
Photo or file evidence
Reviewed or still needs checking

Weekly review

Add missing receipts before they disappear
Log mileage while routes are fresh
Match completed jobs to invoices and payments
Flag mixed personal and business costs for advice
Review supplies or routes that are hurting margin