Offlico printable checklist
Gardener bookkeeping app checklist
Use this to compare whether an app fits real gardening work: receipts, mileage, plants, waste fees, invoices, payment follow up, and weekly records.
Daily capture
Can I photograph receipts as soon as I buy supplies?
Can I attach a cost to the right customer or job?
Can I record mileage before I forget the route?
Can I note parking, supplier visits, and green waste runs?
Gardening records
Plants and materials can be recharged or explained clearly.
Tools, repairs, protective clothing, insurance, software, and phone costs have sensible categories.
Waste disposal costs can be linked to the jobs that created them.
Cash, card, bank transfer, and invoice status can be reconciled.
MTD and handoff
Records are digital enough for regular review.
Expense categories stay consistent from week to week.
Unpaid invoices are visible before the next visit.
The accountant can understand the record without rebuilding the job story.
This checklist is practical guidance, not tax advice. Check current HMRC guidance or ask an accountant for decisions about your own business.