Appointment Reminder Email Template Pack
Use this pack to create clear appointment reminder emails for service businesses.
Core email template
Subject: Reminder: your [service] appointment is on [date] at [time]
Hi [first name],
This is a reminder for your [service] appointment with [business name].
Date: [date]
Time: [time or arrival window]
Location: [address, room, postcode, or online link]
Before the appointment, please [preparation note].
Need to move it? Please reply to this email or use [reschedule link] by [cut off time].
Thanks,
[business name]
Subject line options
- Reminder: your [service] appointment is tomorrow
- Your appointment details for [date]
- Please confirm your [service] appointment
- Final reminder for your appointment today
Timing rules
- 24 hours before for simple local visits.
- 48 hours before when travel, access, or preparation matters.
- Send policy or deposit reminders before the cut off.
- Use a manual check for repeat no show or high value appointments.